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Looking for some guidance from those that use PowerDMS and Lexipol.

Quick background. My department uses PowerDMS strictly for WILEAG accreditation. We use Lexipol for our policy manual. I use the documents folder within PowerDMS to house our policies. I have the Content Hub set up in PowerDMS, so our Lexipol policies populate within PowerDMS. I “publish” the imported Lexipol policies from the content hub to “documents” in order to associate them with the relevant WILEAG standards.

In my haste in updating old policies in the documents folder, I’ve since made a mess of the folder and have many copies of the same documents. These documents within PowerDMS are not shared with department members. There are no “sign offs” or revision tracking done for the policies within PowerDMS, as that is all done in our Lexipol database.

Is there a way (hopefully easy-ish) for me to delete all of the documents within the document folder and reload new from the content hub? If I permanently delete a document that has the note “multiple documents share this name”, will that delete all of the documents that share that name? Will the deletion effect the content hub link?

I hope this all makes sense. Any help would be greatly appreciated!

Our department is new to Power DMS- but while trying to organize documents within Power DMS, I ran into the same problem. 

The only option I can find is to “Archive the documents” which makes them just hand in the background but not on the primary page where users would see them. Power DMS does not delete in order to create a paper trail…. 

Maybe someone else has better info. 

 

Good luck!

Once you archive the document, scroll down to the bottom of the page and it should give you the option to “permanently delete.”  I can’t answer about how it might interact with Lexipol, but don’t imagine it would permanently delete documents of the same name in PowerDMS, only the specific document you are trying to delete.  Each document should have it’s own identifying number.  Hope helpful, good luck.

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