April 14, 2026 PowerTime Release Notes

Table of Contents

Timeline

When will this be released?

Apr 7, 2026

Is there downtime for this release?

No

Features & Enhancements

Time Off Projection

We’ve updated the Time Off Request and Approval forms to include Projected Balances. 

Instead of only seeing what an employee has in their bank today, you can now see what they are expected to have by the date of their requested time off, including future accruals.

Value

This enhancement removes the manual math from time-off planning. Employees can see if they’ll earn enough time for a future trip, and approvers can make better-informed decisions by seeing the "true" balance as of the date of the request.

Audience

• Employees: Can view projected balances when submitting requests.
• Approvers: Can toggle projected data on or off when reviewing requests.

Note: This feature is available for agencies with the Accrual Feature toggled ON.

How it Works For Employees: Requesting Time Off

When filling out a Time Off Request (on both the Entries and Date Range forms), a new Projected Balance column will appear in the Bank Balances section.

• The Logic: Projected Balance = Actual Balance + hours the employee will accrue through the last date of the request.
• Helpful Note: You will see a "dagger" symbol (†) next to the header. Checking the note will confirm the exact date through which your accruals are being calculated.

For Approvers: Reviewing Requests

We have updated the Approval form with new labels and a toggle:

• "Actual" Balance: We’ve renamed the "Current" column to Actual to better reflect that this is the balance held at this very moment and to align with naming conventions throughout PowerTime. The logic that determines the value displayed has not changed.
• Projected Toggle: This is defaulted to ON. It shows you the "Show Future Accrued Hours through [Date]" view.
  • When ON: The system automatically calculates the Actual Balance + future accruals through the end of the request, minus the hours being requested.
  • When OFF: The view reverts to standard current data.
• Instant Updates: You can toggle this on and off to see the values update in real-time before you click approve or deny.

Payroll Groups & Overtime Thresholds

We’ve added options to our payroll configuration settings to give you significantly more flexibility. 

Value

Precision Control: You can now define the exact numerical threshold of hours worked before an employee begins earning overtime. No more workarounds—you set the specific number that fits your policy.

Granular Flexibility: Overtime rules are no longer "one-size-fits-all" per PowerTime site. By moving these settings to the Payroll Group level, different teams within your agency can follow different rules simultaneously.

Previously, overtime settings were universal across your entire site. With this enhancement, you can mix and match logic to fit the diverse needs of your agency. For example:

• Payroll Group A can be set to receive overtime hours strictly from Overtime Forms.
• Payroll Group B can be set to automatically calculate overtime for all hours worked over 84 hours in a pay period.
• Payroll Group C can be set to calculate overtime for all hours worked over 42 hours in a week.

Whether you have one payroll group or ten, you now have the power to define unique combinations of "OT Forms Only" or "OT Forms + Hours" with custom thresholds for every segment of your workforce.

Audience

• Payroll Administrators: Can now manage complex OT rules and custom thresholds directly in the settings.
• All Employees: Will see more accurate OT calculations on timesheets and approval forms based on specific group rules.

How it Works

1. Custom Overtime Thresholds

You are no longer limited to standard 40- or 80-hour benchmarks.

• Define Your Hours: Under Payroll Settings, you will see an update to the setting "Calculate Overtime After Hours." * Smart Defaults: The system will automatically show your current settings. If you had a custom threshold set up by our team in the past (like 84 hours), that value will now be visible and editable by you.
• Dynamic Updating: If you switch between "Weekly" and "2-Week" calculations, the system will suggest 40 or 80 hours automatically—but you can overwrite this with any whole number you need.

2. Enhanced Payroll Groups

For agencies using Payroll Groups, you can now tailor OT rules for each specific group rather than applying one rule to the whole site.

Note that Payroll Groups must still be activated by contacting our support team at support@powerdms.com.

• Individual Group Rules: For each group, you can choose if OT comes from Forms Only or Forms + Hours.
• New Visibility: When "Forms + Hours" is selected, the system displays exactly how the OT is calculated (e.g., "OT will come from forms plus any regular shift hours exceeding 42").

3. Confirming Your Setup (Important First Step)

Perform this step once payroll groups are enabled. You will not have to perform this step again. 

To ensure a smooth transition, you may notice a Yellow Banner in your Payroll Groups area.

• What to do: Simply click Edit and Save on your existing groups to "lock in" your current Payroll Date Range.
• Why: This prevents accidental changes to your pay period cycles once they are established. Once you save these settings, the banner will disappear.

Key UI Changes to Look For